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GlabIT
GlabIT

Use-case validation · evaluated prototypes · production AI systems

AI products engineered for production

AI product development in Romania: validate the use case, evaluate a prototype on real examples, then engineer production workflows with documented oversight.

In one sentence

GlabIT turns well-defined AI use cases into evaluated prototypes and production systems — with documented data flows, human oversight, security controls, cost monitoring and failure handling designed in from the start, by engineers who also assess AI systems for security.

Who it is for

  • Companies with a concrete task AI should carry — answering customer questions, processing documents, drafting, classifying, extracting — who need a working, evaluated result rather than a slide deck
  • Teams with a promising in-house prototype that now has to become reliable, secure, maintainable and operable in production
  • Organisations that want an assistant over their own documents, systems and data, with access control and documented data handling they can defend to their board and their regulator
  • Product teams adding AI capability to an existing application or SaaS product without destabilising what already works

Validated before built, evaluated before trusted

AI projects often fail in the same place: a large build commissioned around a use case nobody has tested against real cases. We sequence the work so the expensive decisions wait for evidence. A short discovery fixes the task and the success criteria; a prototype on your data is measured against an evaluation set and put in front of the people who will use it; the production build is commissioned on those measured results — or not at all. Not every AI idea should be built, and part of this service is telling you when a simpler solution serves you better.

What we build

  • Assistants over your own knowledge. Answers from your documents, wiki, tickets and systems, with an access model that respects who may see what, and sources shown.
  • Document processing. Extraction, classification and summarisation of contracts, invoices, forms, e-mails and tickets, delivered into the systems you already use.
  • Workflow automation with human oversight. Multi-step processes where the model proposes or initiates a bounded action, with human approval where the consequences require it and a safe failure path when it cannot proceed.
  • AI capability in existing products. Search that understands meaning, drafting and review help, recommendations — added to your application or SaaS product without destabilising it.
  • Internal copilots. For support, sales, operations or engineering teams, tuned to your terminology and process, with the same access and logging discipline as anything customer-facing.

How the engagement runs

Validate

One or two working sessions with the people who own the task. Together we fix what the system must do, for whom, on which data, and how we will know it works — a set of real cases with expected outcomes. Use cases the available data cannot support are ruled out here, before they cost money.

Prototype and evaluate

A working prototype on your data: the model integration, retrieval over your documents or systems where needed, and a minimal interface. Selected users try it while quality is measured against the evaluation set. You see what it gets right, what it gets wrong and what it costs to run — and decide on that basis.

Engineer for production

The production build adds what a prototype lacks: a maintainable architecture, integrations with your systems, guardrails and human-approval points, output validation, logging and monitoring, cost and consumption limits, and fallback, rollback and safe-shutdown paths. Model provider and hosting are chosen for your data and documented — commercial APIs whose applicable terms and configuration have been verified for the engagement, EU-hosted options, or open-weight models on infrastructure you control. Before rollout, the system goes through a security review against the current OWASP Gen AI Security Project guidance recorded in the engagement — at the time of writing, the OWASP GenAI LLM Top 10 (2026 edition), with the project’s agentic-security guidance where the system takes actions.

Operate and improve

AI systems drift: models change, data changes, users find new ways to use them. The operational plan defines what is monitored — quality, cost, abuse signals — and the change control that applies: which model, prompt and provider changes trigger re-evaluation, and which release gates they must pass. The frequency and the gates are defined in the engagement, so operation is a documented process rather than a promise.

Built by engineers who also assess AI systems

Our AI-security practice assesses generative-AI applications for prompt injection, sensitive-information disclosure, unsafe output handling, excessive agency and insecure tool use — the assessment service is described at AI security. That experience shapes what we build: bounded tool access, guarded retrieval, output validation and investigable logging are part of the design, not a late addition. Where the scope includes it, the finished system is reviewed by engineers separate from the team that built it.

Deliverables

What you receive

  • Use-case definition and feasibility view

    The task, the users, the data available, the success criteria and the risks — written down and tested against a feasibility check, so the build starts only on something that can work. We say plainly when a non-AI solution would serve you better.

  • Evaluated prototype

    A working prototype on your data, measured against an evaluation set built from real cases — so the decision to invest in a production build is taken on evidence, not on a demo.

  • Production implementation

    The system built for real use — model integration, retrieval over your documents or systems where needed, bounded automations, an interface or an API, and the monitoring to operate it.

  • Evaluation set and quality report

    The test cases, the expected outcomes and the measured results, kept as a living artefact; the engagement defines when evaluation is rerun and which release gates apply to model, prompt and configuration changes.

  • Data-handling and security design

    Data sources, model provider and hosting, retention, logging, access, deletion and export — agreed and documented before real client data is used, together with the security controls for the use case, in a form your DPO and auditors can work with.

  • Source code, configuration and handover

    Version-controlled code, prompts and configuration delivered under the ownership and licence terms of your contract, with the documentation your team needs to operate, monitor and extend the system.

Engagement model

How it runs

Model
A short, fixed-price discovery-and-prototype phase first; then fixed price or time-and-materials for the production build, and a written operational plan for monitoring, cost control and change management.
Typical timeline
Set in the proposal for each phase; the prototype phase is deliberately compact so the decision to build is taken on measured results.
  1. 01

    Validate the use case

    Working sessions with the people who own the task. We agree what the system must do, for whom, on which data, and how success will be measured — and rule out use cases the available data cannot support before they cost money.

  2. 02

    Prototype and evaluate

    A working prototype on your data, measured against an evaluation set built from real cases. You and selected users try it; we review the measured quality, the failure cases and the running cost together.

  3. 03

    Engineer for production

    Architecture, integrations, guardrails, human-approval points, logging, cost limits and a security review against the current OWASP Gen AI Security Project guidance recorded in the engagement — then a controlled rollout to a first group of users.

  4. 04

    Operate and improve

    Quality, cost and abuse signals monitored under the agreed operational plan; model, prompt and provider changes go through the change control and re-evaluation gates the engagement defines.

FAQ

Questions a sceptical CISO asks

What can you build that is actually useful?

Assistants that answer from your own documents and systems with sources shown; document processing — extraction, classification, summarisation of contracts, invoices, tickets and forms into the systems you already use; drafting and review support for recurring texts; search that understands meaning; and workflow automation where the model proposes or initiates a bounded action, with human approval where the consequences require it. When a simpler, non-AI solution fits better, we recommend that instead.

Where does our data go?

Data sources, model provider, hosting region, retention, logging, access, deletion and export are agreed and documented before any real client data is used; the available choices depend on the technical requirements and the providers that can meet them. Options range from commercial model APIs to EU-hosted services and open-weight models on infrastructure you control. We rely on a provider's data-use commitments only after the applicable service terms, account tier and configuration have been verified for your engagement — and we do not treat EU hosting as automatically resolving every international-transfer or subprocessor question; those are documented per engagement.

How do you keep an AI feature from saying or doing the wrong thing?

By design, with controls matched to the use case and scope — bounded access to data and tools, input and output validation, human approval for consequential actions, prompt-injection and indirect-injection testing, logging you can investigate, cost and consumption limits, and fallback and safe-shutdown paths. The design also states what happens when the system is wrong, because no AI system is error-free.

Do we need to think about the EU AI Act?

Whether the EU AI Act applies to your system — and in which role or risk category — depends on its intended purpose, functionality, sector and use. Transparency and other obligations may apply even where a system is not classified as high-risk. GlabIT can support the technical scoping, documentation and readiness work; legal classification and compliance conclusions remain with you and qualified counsel. Our AI security service covers EU AI Act readiness in more depth.

We already have a prototype. Can you take it to production?

Usually, yes. We review what exists — code, prompts, data flows, costs and failure cases — build an evaluation set, then harden and re-architect where needed instead of starting over. The review tells you in writing what was sound and what must change.

Validate an AI use case

Describe the task and the data you have. We come back with a feasibility view and a fixed-price proposal for an evaluated prototype you can put in front of real users.